SCCSHA Bylaws

A. The Executive Board is the body to which all officers and committees report and are immediately responsible to.

B. The Executive Board calls special meetings as the need arises. In the event that a resolution needs to be voted upon between meetings the Executive Board may discuss the resolutions, which can be passed with a two-thirds vote from Executive Council.

C. All elected officers will serve for a term of one-year following the conclusion of the spring luncheon and ending on the subsequent luncheon.

D. The entirety of the Executive Council will be responsible for explaining their duties, providing a written explanation, and mentoring as appropriate all new incoming executive council members.

​A. The President

• Presides over all meetings and workshops of the Association and the Executive Board;

• Ensures that the meetings of the Executive Board and Council are conducted in conjunction with Roberts Rules of Order;

• Performs all other duties associated with this office and council;

• Manages and delegates all incoming and outgoing communication on behalf of the SCCSHA board;

• Responsible for ensuring the completion of all duties delegated to the board members corresponding to their position;

• The president may not consist of more than one person, and may not serve more than once term unless there is a vacancy that could not be filled by the Executive Council;

• Writes president’s column as well as overseas/approves the newsletter and constant contact communication;

• Prepares agenda for all board meetings;

• Represents SCCSHA as a member of the CSHA District 4 Advisory Board.

• Manages, replies, or delegates all communication from members or board members;

• Will coordinate with the Technology Specialist to approve and revise website content;

• Presides over all issues conveyed by members of the organization and Executive Council;

• May not serve two (2) consecutive terms unless there is a vacancy that could not be filled by the Executive Board; and

• These duties may evolve with the passing of time and two-thirds vote of the Executive Board and Council.

B. The President-Elect/Vice President

• Presides over all meetings and communication of the Association and the Executive Board and Council in the absence of the President;

• Is responsible for organizing speakers for Association workshops and meetings;

• Coordinates with event chair to communicate the dates of workshops and needs of the speaker;

• Performs all other related duties;

• Requests speaker biography, workshop objectives, workshop handouts and materials, prepares “day of” schedule, and copies and disseminates evaluation forms;

• Provides flight and accommodation suggestions as requested;

• Introduces speaker during workshops;

• Responsible for developing and/or obtaining, and ensuring proper completion of contract in conjunction with the treasurer;

• Introduces speakers and is time keeper during workshops;

• Reports course feedback at Executive Board meetings;

• Responsible for all communication with speakers including thank you e-mails and or cards; and

• May not serve two (2) consecutive terms.

C. The Recording Secretary/Membership

• Records the minutes of all official meetings of this association and of the Executive Board;

• Provides board with copies of said minutes within one month of the meetings;

• Collects membership applications, membership dues, and registration fees;

• Transfers membership dues and registration fees to the Treasurer within a timely manner of receipt;

• Is responsible for pre-registration and registration of members for each of the workshops and meetings of the Association;

• Compiles an updated list of members in good standing; 

• Corresponds with the Newsletter Editor;

• Preserves all records of this Association in a permanent file;

• Assists with set-up, registration, and/or CEU registration at each meeting; and

• May serve more than one (1) term.

D. The Treasurer

• Deposits all association monies/dues into a designated bank account;

• Disperses monies as approved by the Executive Board;

• Is available to receive monies at each meeting of this association;

• Turns over all monies and accounts to the incoming Treasurer within thirty (30) days after vacating office;

• Manages all financial accounts to include but not limited to: checking, credit, invoices, and PayPal;

• Serves as the financial advisor to the council;

• Ensures payment to web host is current and does not lapse; and

• May serve more than one (1) term.

E. The Past President

• Officiates as parliamentarian and historian;

• Ensures that the board meetings are conducted in conjunction with Roberts Rule of Order;

• Responsible for mentoring and advising the Executive Board in the ways of the organization;

• Acts as Chair of the Committee on Nominations for Honors of the Association and Scholarship;

• Coordinates with the council to obtain nominations for incoming Board Members of the Association; and

• Ensures that the council and association abide by the bylaws

Chairs are appointed by the Nominating Committee and consist of the following members:

A. The Legislative Chair

• Writes a column for each newsletter on pertinent legislation to the field of Speech, Language, and Hearing;

• Presents relevant information at the Association meetings; and

• May not be more than one person and may serve for more than one term.

B. The CEU Chair

• Is responsible for filing paperwork with CSHA and ASHA in order that CEUs may be offered to the membership at workshops and meetings;

• Is responsible for CEU registration at the workshops/meetings of this association; and attends all meetings of the association; and

• May not be more than one person and may serve for more than one term.

C. The Event Planner Co-Chairs

• Are responsible for organizing the room, catering, decorations, set up and break down of the location at each workshop;

• Report costs to the board and submit a written statement with receipts to the Treasurer at the board meeting;

• Attend all meetings of this association;

• Coordinate with the Vice President to book the event space for all subsequent workshops;

• Responsible for coordinating all food and beverage related items at the workshops; and

• May serve more than one term.

D. The Special Projects Co-Chairs

• Are responsible for organizing product displays at workshops, whether through the current presenter or outside vendors;

• Are responsible for organizing raffle drawings and prizes at the Annual Luncheon;

• Responsible for the setup and distribution of said materials at workshops;

• Coordinates with the Treasurer for potential budget and costs;

• Report costs to the board and submit a written statement with receipts to the Treasurer at the board meeting;

• Attend all meetings of this Association; and

• May serve more than one term.

E. The Student Representative

• Acts as a liaison between university students and members of the Executive Board;

• Shares relevant student information and activities at board meetings;

• Assists with set-up, registration, and/or CEU registration as needed at each meeting of this Association, collects and tallies workshop evaluation forms, and reports the data to the Vice President prior to the commencement of the board meeting;

• Submits an article for each newsletter pertinent to student issues;

• Responsible for managing and developing Facebook content including pictures and updates of previous and upcoming workshops;

• Shares all feedback from the associations Facebook account and shares said information with the President; and

• May not be more than one person and may serve for more than one term.

F. The Technology Specialist

• Acts as a liaison between SCCSHA Board and current webmaster;

• Manages constant contact accounts;

• Sends SCCSHA related updates from the Executive Board to its members;

• Oversees the Student Representative in the management of Facebook and social media pages;

• Coordinates with the webmaster and the Newsletter Editor to upload the seasonal newsletter;

• Through a unanimous vote of the Executive board, a co-chair may to added to the Technology specialist; and

• May not be more than one person (unless voted upon) and may serve for more than one term.

G. The Newsletter Editor

• Is responsible for setting a deadline for submission of content and contacting all board members to obtain said content for the newsletter;

• There will be a minimum of three (3) newsletters per fiscal year and will coordinate with the technology specialist for publication purposes;

• Contacts the legislative chair for updates related to newsletter; and

• May not be more than one person and may serve for more than one term.

A. There shall be a minimum of four (4) meetings annually, three (3) of which shall be on the day of the workshops. Any Executive Board member may request an additional or emergency meeting, which requires approval by the President.

A. The Executive Board shall create and dissolve ad hoc and standing committees, designate and change their charges, and determine their size, composition, terms, and budgets in regulation with the published bylaws.

B. The Executive Council may establish task forces, ad hoc committees, and working groups, designating their charges, size, composition, and terms with the approval of the President.